Setting your availability

Your availability determines the slots offered to your clients on your booking page. It's the step to configure before activating your public page.

Understanding availability

The Availability tab brings together two complementary blocks:

Public booking time slots — the hours, day by day, during which you accept appointments.
Booking rules — the fine behavior of the public page (buffer between sessions, minimum notice before booking, maximum horizon).

As long as no slot is configured, your public page offers no slots. Klarity then shows "No time slots set" with an invitation to add some.

Setting your time slots

In Agenda, open the Availability tab.
For each day, turn the day on then click Add a time range and enter the start and end time. You can add several ranges per day (morning / afternoon); Remove deletes a range.
To apply the same schedule everywhere, use Copy to all days: the ranges of the first configured day are copied across the whole week.
Click Save. The Unsaved changes banner disappears and your free slots appear right away on your booking page.

Setting the booking rules

The Booking rules block refines what the client sees. Each rule is picked from a list of allowed values; the defaults suit most coaches:

Buffer between sessions — a buffer automatically inserted between two sessions (15 min by default; values: None, 5, 10, 15, 30 or 60 min).
Minimum notice before booking — the minimum time required between the booking and the session, to avoid last-minute bookings (12 h by default; values: None, 1, 2, 6, 12, 24 or 48 h).
Maximum booking horizon — how far ahead the public page shows availability, how far your clients can book (30 days by default; values: 7, 14, 30, 60 or 90 days).

Slots are always offered in 15-minute steps and a client can never book in the past — these two rules can't be changed.

Syncing your external calendars

Connecting your personal calendar avoids double bookings: events from your calendar automatically block your public slots.

Where do I connect a calendar? The Google Calendar or Outlook / Microsoft 365 connection is now managed in Settings › Connectors (no longer in this tab). As long as no calendar is connected, a "Connect a calendar" card appears in the right-hand column of Availability and takes you there in one click.

Once the calendar is connected (from Settings › Connectors), the sync is two-way and automatic every 5 minutes: events from your Google or Outlook calendar block your public slots, and every session created in Klarity is added to your external calendar. The connector card shows the account email, the date of the last sync and — for Outlook — the detected account type (Work or school account or Personal account). Sync forces an immediate update; Disconnect revokes access on the provider's side.

You can only connect one external calendar at a time. If Google Calendar is already linked, the Outlook connect button is disabled (and vice versa): disconnect the current calendar first to link the other one.

Important — the Klarity → external calendar sync is one-way. A session created in Klarity is indeed added to your Google or Outlook calendar, but if you then edit or delete it from Google Calendar or Outlook, that change has no impact on the Klarity agenda: the session stays unchanged there. To move or cancel an appointment, always do it from Klarity — it's the only place that is authoritative over your sessions.

Good to know

Times are shown in your time zone (reminded below the agenda bar, e.g. "Paris time"). If your slots look off, check it in Settings › Profile and account › Localization.
An already scheduled appointment or a blocked slot automatically hides the corresponding slot on the client side: no double booking possible.

💡 Tip: reserve Availability for your recurring hours, and use a blocked slot for one-off absences (lunch, time off, the unexpected).

Blocking a slot
Activating and sharing your public booking page
Setting up video links

Updated on: 08/09/2026

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