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# Setting your availability

Your availability determines the slots offered to your clients on your booking page. It's the step to configure before activating your public page.

# Understanding availability

The **Availability** tab brings together two complementary blocks:

- **Public booking time slots** — the hours, day by day, during which you accept appointments.
- **Booking rules** — the fine behavior of the public page (buffer between sessions, minimum notice before booking, maximum horizon).

| As long as no slot is configured, your public page offers no slots. Klarity then shows "No time slots set" with an invitation to add some.

# Setting your time slots

1. In **Agenda**, open the **Availability** tab.
   
2. For each day, turn the day on then click **Add a time range** and enter the start and end time. You can add several ranges per day (morning / afternoon); **Remove** deletes a range.
3. To apply the same schedule everywhere, use **Copy to all days**: the ranges of the first configured day are copied across the whole week.
4. Click **Save**. The **Unsaved changes** banner disappears and your free slots appear right away on your booking page.

# Setting the booking rules

The **Booking rules** block refines what the client sees. Each rule is picked from a list of allowed values; the defaults suit most coaches:

- **Buffer between sessions** — a buffer automatically inserted between two sessions (**15 min by default**; values: None, 5, 10, 15, 30 or 60 min).
- **Minimum notice before booking** — the minimum time required between the booking and the session, to avoid last-minute bookings (**12 h by default**; values: None, 1, 2, 6, 12, 24 or 48 h).
- **Maximum booking horizon** — how far ahead the public page shows availability, how far your clients can book (**30 days by default**; values: 7, 14, 30, 60 or 90 days).

| Slots are always offered in **15-minute** steps and a client can never book in the past — these two rules can't be changed.

# Syncing your external calendars

Connecting your personal calendar avoids double bookings: events from your calendar automatically block your public slots.

| **Where do I connect a calendar?** The **Google Calendar** or **Outlook / Microsoft 365** connection is now managed in **Settings › Connectors** (no longer in this tab). As long as no calendar is connected, a **"Connect a calendar"** card appears in the right-hand column of **Availability** and takes you there in one click.

Once the calendar is connected (from **Settings › Connectors**), the sync is **two-way** and automatic **every 5 minutes**: events from your Google or Outlook calendar block your public slots, and every session created in Klarity is added to your external calendar. The connector card shows the account email, the date of the last sync and — for Outlook — the detected **account type** (**Work or school account** or **Personal account**). **Sync** forces an immediate update; **Disconnect** revokes access on the provider's side.

|| You can only connect **one** external calendar at a time. If Google Calendar is already linked, the Outlook connect button is disabled (and vice versa): **disconnect** the current calendar first to link the other one.

|| **Important — the Klarity → external calendar sync is one-way.** A session created in Klarity is indeed **added** to your Google or Outlook calendar, but if you then **edit or delete it from Google Calendar or Outlook**, that change **has no impact on the Klarity agenda**: the session stays unchanged there. To move or cancel an appointment, always do it **from Klarity** — it's the only place that is authoritative over your sessions.

# Good to know

- Times are shown in **your time zone** (reminded below the agenda bar, e.g. "Paris time"). If your slots look off, check it in **Settings › Profile and account › Localization**.
- An already scheduled appointment or a blocked slot automatically hides the corresponding slot on the client side: no double booking possible.

| 💡 **Tip:** reserve **Availability** for your recurring hours, and use a **blocked slot** for one-off absences (lunch, time off, the unexpected).

# Related articles
- Blocking a slot
- Activating and sharing your public booking page
- Setting up video links