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# Setting up video links

For your remote sessions, Klarity generates or reuses a meeting link automatically. This setting is done **session type by session type**, in the **Mode & location** section of its form.

# Understanding video in Klarity

Video isn't a global setting: it depends on the **session type**. When a type's **Default mode** is **Video** (or **Client's choice**), the form shows the **Video platform** block. The chosen link is automatically attached to every session of that type — you have nothing to resend by hand.

| Automatic recording of a video session remains subject to the **client's consent**. Without consent, the session takes place but isn't recorded.

|| Whatever the platform (Google Meet, Zoom or Teams), the recording assistant **asks to join** your room and **you must admit it** from the waiting room, **for every session**. Details in Capturing a session.

# The available platforms

- **Google Meet** (recommended · zero setup) — a unique Meet link is generated automatically for each session. Requires your **Google Calendar** to be connected; otherwise a warning invites you to connect it or pick another platform.
- **Zoom** — you paste the link of **your permanent Zoom room** (Personal Meeting ID); it's reused for all sessions of that type.
- **Microsoft Teams** — same principle: you paste the link of your personal Teams meeting.

## Depending on your Outlook account type

If you connect **Outlook / Microsoft 365** (instead of Google Calendar) in **Settings › Connectors**, the automatic generation of a **Microsoft Teams** link depends on your Microsoft **account type** — Klarity shows it on the connection card once the calendar is linked:

- **Work or school account** (Microsoft 365 Business / Enterprise) — a **Microsoft Teams** link is generated **automatically for every booking**, exactly like Google Meet with Google Calendar. You have nothing to paste.
- **Personal account** (Outlook.com) — **no** Teams link is generated automatically. To capture a video session, choose **Zoom** or **Microsoft Teams** on the session type and **paste a room link yourself** in the **Your permanent room** field.

| The account type is detected automatically on connection and shown below the account email on the **Outlook / Microsoft 365** card in **Settings › Connectors** (**Work or school account** or **Personal account**).

# Setting it up

1. Open the relevant session type (**Agenda › Session types**, then **Edit**), or create a new one.
2. In the **Mode & location** section, choose the **Default mode** **Video** (or **Client's choice**).
3. Under **Video platform**, select **Google Meet**, **Zoom** or **Microsoft Teams**.
4. For **Zoom** or **Microsoft Teams**, fill in the **Your permanent room** field with your room link. With **Google Meet**, nothing to enter: the link is created for you.
5. Save. When a session of this type is created, the link appears on the session file and your clients find it in the booking confirmation.

|| With **Google Meet**, if your Google calendar isn't connected, no Meet link will be generated. Connect it from **Settings › Connectors** (Google Calendar card), or pick Zoom/Teams with a room link.

# Where to find your room link

For **Zoom** and **Microsoft Teams**, Klarity reuses **a room of yours**: it's a permanent link you get once in your tool, then paste into the **Your permanent room** field. For **Google Meet**, there's nothing to get.

## Google Meet
- Nothing to do: the link is **created automatically** for each session, provided your **Google Calendar** is connected. You paste no link.

## Zoom — your Personal Meeting Room
1. Sign in to **zoom.us** → **Meetings** menu → **Personal Room** tab.
2. Copy the **Invite Link** (of the form `https://zoom.us/j/YOUR_ID`).
3. Paste it into the **Your permanent room** field in Klarity.

| This personal room (Personal Meeting ID) is **always the same**: a single link serves for all your sessions of this type.

## Microsoft Teams — a reusable meeting link
1. In Teams, open **Calendar** → **Meet now** (or create a recurring meeting).
2. Click **Get a link to share** and copy the **Join Microsoft Teams Meeting** link.
3. Paste it into the **Your permanent room** field in Klarity.

|| Teams doesn't have a "personal room" in Zoom's strict sense: use a meeting link (instant or recurring) — it stays valid and reusable for your next sessions.

| 💡 **Tip:** during a manual creation, you can also paste a one-off **Video link** directly into the "New session" form — useful for an exceptional video session outside your usual types.

# Related articles
- Creating and editing a session type
- Creating a session manually
- The video call won't start